Administrative Assistant

Administrative Assistant is responsible for providing support services that includes various types of
communication, answering queries, scheduling visitors, coordination of mail pickup and delivery,
arranging courier services, scheduling meeting rooms, travel and accommodation booking and etc.
• Support all the activities including office management, implementation of procedures, process
management, records management and diary management
• Enhance and implement administrative systems as and when needed to increase efficiency
• Manage the Line Manager's various projects and initiatives and follow through on issues in a timely
manner
• Review and summarize miscellaneous reports and documents; preparing background documents as
necessary
• Assist the Line Manager in preparing presentation materials
• Effective communications management of the Line Manager's office and maintaining confidentiality
• Effectively design, maintain and update filing system and ensure protection, security and
confidentiality of all files, records and reports
• Responsible for heavy calendar management requiring interaction with both internal and external
executives, stakeholders, as well as consultants
• Arrange travel schedule and reservations for the Line Manager in coordination with the travel desk
• Manage all incoming mail and identify items that require priority attention of the Line Manager
• Receive and screen all communications for the Line Manager including telephone calls and e-mail
messages
• Prioritize, channelize, and facilitate communication from other business units
• Independently responding to letters and general correspondence of a routine nature.
• Organize and maintain the layout of the office and maintain the supplies
• Attending Management, other meetings and taking minutes, as directed
• Adhere to the University's information security and confidentiality policies and procedures, and
report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Perform any other tasks assigned by the Line Manager