Associate - Receptionist
Join over 1k people and receive free job offers in your inbox
Description
- Provides a complete secretarial service for the assigned manager or department; routing callers and correspondence as necessary and assisting in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and effectively
- Handles incoming and outgoing departmental mail - postal and courier - and maintains appropriate logs.
- Makes travel arrangements in a time-effective way, including visa, booking itineraries, venues for meetings, hotels, rent a car, etc.
- Observes confidentiality procedures and registers and tracks documentation to ensure appropriate level of security and control.
- Provides a time management/diary service for the manager to ensure he is able to attend all key meetings according to planned schedule and assists in optimising his use of time
- Establishes and maintains records and filing systems
- Checks and verifies billing statements in respect of travel and related arrangements made and makes sure that the claims are getting paid on time
- Apply and monitor all leave applications through Oracle
- Manage client invoicing for timely submissions of reports and that everything is paid on time
- Makes all necessary arrangements for the holding of internal committee meetings and attends, if required, as secretary to record proceedings
- Monitors effectiveness of office administrative processes and recommends improvements where needed
- Performs other related duties or related assignments as directed
- Assisting with documents (converting, formatting, printing and scanning).
- Registering for important conferences and seminars staff are requested to attend.
- Assisting Business Development Team based in the Head Office when they visit Dubai Office.
- Coordinating with other secretaries when employees from different departments are traveling together.
- Covering and taking responsibilities from Secretaries son Leave.
- Completion of Secondary School with a secretarial certification.
- Bachelor’s Degree is highly preferred.
- 4-5 years as Secretary/Administrative Assistant.
geo
in United Arab Emirates , Dubai city
number of positions
1 Jobs available, apply now
job type
FULL TIME
experience years
Entry level
Jobs in United Arab EmiratesThis job is closed
register to get alert of new jobs
1 year ago
×
×
