Administrative Assistant

Job Location

Singapore

Job Description

Overview of the job

Would you like to contribute and dedicatedly facilitate the work of P&G's leaders in their daily tasks while improving your own skills? Do you have an ambitious spirit, real passion for winning and professional development? We are looking for someone with the ability to help us build reciprocal and mutually-beneficial relationships with others while performing an administrative support role.

Your team

You will be a critical partner to department leadership as well as an important member of the team. You would also collaborate with multifunction teams within P&G.

How Success Looks Like

Your success would be based on the quality of operational work you're doing, which would be reviewed on a quarterly basis. Your manager would provide full-support through continuous mentoring and coaching. Having high operational discipline and being a team player are critical for this role.

Responsibilities

• Calendar scheduling and all secretarial support for leadership team members and/or senior leaders.
• Plan travel arrangements and manage expense reports
• Submit purchases on P&G systems (e.g. POs, invoices, cross-charges etc)
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Create name lists, reports, communication materials, and other business documents
• Organise and handle regional meetings and top management visits.
• Coordinate Onboarding and Offboarding logistics for employees, interns and contractors
• Manage incoming invoices, POs and AR/AP and x-charge processes via online systems.
• Take ownership of BU & functional processes such as budget tracking, drumbeat meetings, annual calendar development, organization charts, departure checklist, Security audits, etc.
• Help organise team events
• Involved in ad-hoc projects and admin-related tasks

Job Qualifications

• Minimum Diploma education
• 0-5 years of working experience
• Able to work independently and problem-solve for issues
• Meticulous and organized; able to execute and meet deadlines
• Pro-active and able to deliver tasks with a sense of urgency
• Excellent written and spoken interpersonal skills; ability to work across cultures and with diverse range of people
• Be flexible and accessible during peak periods of work

About Us

We produce globally recognized brands and we grow the best business leaders in the industry. With a portfolio of trusted brands as diverse as ours, it is paramount our leaders are able to lead with courage the vast array of brands, categories and functions. We serve consumers around the world with one of the strongest portfolios of trusted, quality, leadership brands, including Always®, Ariel®, Gillette®, Head & Shoulders®, Herbal Essences®, Oral-B®, Pampers®, Pantene®, Tampax® and more. Our community includes operations in approximately 70 countries worldwide.

Visit http://www.pg.com to know more.

Our consumers are diverse and our talents - internally - mirror this diversity to best serve it. That is why we’re committed to building a winning culture based on Inclusion and our ideal candidate is passionate about the same principle: you will join our daily effort of being “in touch” so we craft brands and products to improve the lives of the world’s consumers now and in the future. We want you to inspire us with your unrivaled ideas.

We are committed to providing equal opportunities in employment. We do not discriminate against individuals on the basis of race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, veteran status, HIV/AIDS status, or any other legally protected factor.

Job Schedule

Full time

Job Number

R000086446

Job Segmentation

Recent Grads/Entry Level (Job Segmentation)