Project Coordinator

Kitopi is the world’s leading tech-powered multi-brand restaurant. With a mission to satisfy the world’s appetite, Kitopi operates a portfolio of both invested and franchised F&B brands, serving as enablers in the food market by helping brands to grow and scale, both in the delivery and dine-in space.

Launched in Dubai, UAE in January 2018, Kitopi has grown to become one of the greatest success stories in the cloud kitchen and food tech space. In July 2021, Kitopi announced its $415 million Series C funding round, led by the world’s largest technology-focused investment fund, Softbank Group Corp’s Vision Fund 2. This investment catapulted Kitopi to the prestigious Unicorn status, making it the fastest Unicorn to have emerged from the MENA region.

As a leading food-tech business, Kitopi’s growth has been largely fueled by its innovative and scalable software solutions. Kitopi’s kitchens are powered by its proprietary Smart Kitchen Operating System (SKOS) - an in-house suite of applications that optimizes cloud kitchen operations in real-time. As part of its growth roadmap, technological innovation, data science, artificial intelligence, and robotics will take center stage as Kitopi continues to reinvent the food industry as we know it today.

With over 4,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar, and runs its engineering hub in Krakow, Poland, its robotics hub in Denmark, and its global customer experience center in Dubai, UAE.

What You'll Do

• Assist the Design and Project Delivery team in all aspects of project coordination, including project reporting, payments processing, approval, and general project coordination with internal and external stakeholders.
• Collaborate with internal teams, external consultants, contractors, and suppliers to ensure effective communication and coordination throughout the project lifecycle.
• Coordinate lease execution, design and project documentation, updating of project documents, and communication of updates between internal and external stakeholders.
• Support the tendering process by preparing tender documents, managing tender submissions, and contractor evaluations.
• Assist with procurement activities, including sourcing materials, obtaining quotes, issuing purchase orders, and tracking deliveries.
• Monitor project timelines, milestones, and deliverables, and proactively identify and escalate any potential issues or delays to stakeholders.
• Maintain project documentation, including contracts, drawings, specifications, and correspondence, ensuring accuracy and completeness.
• Support project reporting efforts by gathering and compiling project data, preparing progress reports, and presenting project updates to stakeholders.
• Collaborate with the Internal Project team to analyze project metrics, identify trends, and provide insights for project performance improvement.
• Assist in project budget management by tracking expenses, reviewing invoices, and assisting in cost control efforts.
• Asist with coordination of site meetings, design coordination meetings, Participate in site visits and inspections to ensure compliance with design, quality, and safety standards

What Are We Looking For

• Bachelor's degree in a relevant field, such as project management, construction management, or architecture (or equivalent experience).
• 4+ years of experience as a Project Coordinator, preferably in the built environment or related construction industry.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills to collaborate with various stakeholders and manage expectations.
• Familiarity with design coordination processes, tendering procedures, and procurement practices.
• Familiar with project management processes (scheduling, tracking, reporting), specifically in the built environment or related construction industry.
• Solid understanding of construction and fit-out project lifecycle, including design development, procurement, and project delivery.
• Attention to detail and a commitment to quality, ensuring compliance with project specifications and standards.
• Problem-solving skills and the ability to adapt to changing project requirements and priorities.
• Knowledge of health and safety regulations and practices related to construction projects.

Recruitment Process and Timeline

First, you apply and let our recruiters review your profile. After reviewing, you will receive a link to book a meeting with a recruiter at your convenience to share more about yourself and for us to get to know you better. If you have been shortlisted, you will have the opportunity to meet our hiring managers. Depending on the scope of the role and the function, you may need to attend 2-3 rounds (which might include case study, role-play, trial, or live coding - this will be communicated to you in the initial conversation). Upon successful completion, your recruiter will get in touch with you to discuss the offer. We aim to take you through this process within 2-3 weeks.

Benefits

• Extensive learning opportunities - we offer many hard and soft skills training to help you improve and challenge yourself
• You'll be involved in customized workshops run by Kitopi Academy
• You’ll have a chance to work in an international, diverse, and inclusive environment
• You’ll be part of one of the most caring communities out there.
• Finding a chance to become a shareowner with our ESOP plan (T&C Applies)
• Free and unlimited access to a nutritionist because we care about you
• No Dress Code! (T&C Applies)
• Extended maternity and parental leave
• The infamous team activities and social events are bursting with fun
• Inclusive Private Health Insurance
• Up to 50% discount from Kitopi brands
• Annual leave as per the company policy

So, what does it really mean to work at Kitopi?

We are constantly striving to make Kitopi the best place to work in the world, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

Kitopi is an equal-opportunity employer. While we currently operate in 6 countries, we are over 70 different nationalities of talented Kitopians. We celebrate our rich diverse backgrounds, lifestyles, and cultures and have a 0 tolerance policy towards racism, bigotry, and hate. Please apply if you see a position that makes your heart skip a beat and help us build a company that we're all proud to work for.

Along with offices in all the markets we operate in, we also believe in a “work from anywhere” policy - you get to choose the environment you operate in because we believe this will help you deliver work you’re proud of.

Tech-enabled and customer-obsessed, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world’s appetite.