Personal Assistant Project – 1 year contract
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Company Profile
- To act as a PA to the Country Director, providing them the support necessary to aid in travel arrangement, agenda management, and other necessary areas, to enable them to manage their schedule and workload seamlessly.
- To organize an accurate and workable meetings schedule for the Country Director, prioritizing and proactively managing competing priorities.
- Supporting allocated Country Director & LT on a needs basis.
- Diary management – filtering and prioritizing, avoiding clashes, planning meetings ahead.
- Organization and administration of local meetings & visitors, including regular Team meetings – coordinating all logistics i.e. attendees, timings, equipment and rooms.
- Management of external stakeholders - responsible for reception and smooth running of meetings.
- To be responsible for pulling together presentation and pre-reading materials and collating in a timely manner, in preparation for meetings
- Attending meetings with country manager, taking minutes and follow ups.
- Screening, responding to and redirecting mail, as appropriate.
- Travel management – preparation of itineraries, visas, transport, etc.
- Management of out of office requirements.
- Process travel expenses and invoices.
- Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
- Ownership of JML (Joiners, Movers & Leavers) process for the team.
- Holiday cover for team PA’s within the company.
- Proactively collaborating with PA’s within the company.
- Share best practices and Ways of Working.
- Educational background
- Bachelor’s degree
- This role requires proven experience as a Personal Assistant and experience working in a corporate environment.
- It requires discretion and confidentiality.
- The jobholder must be well organized, reliable and able to prioritize tasks of high complexity and have the ability to build relationships with an international network and key stakeholders across different levels internally and externally.
- Experience in managing office processes and where necessary, developing new approaches to meeting changing needs, is essential.
- Solid IT skills are required, particularly Word, Excel and PowerPoint.
- Accuracy, speed, flexibility and an ability to ‘get things done’ are vital.
- High degree of maturity, self-confidence and have strong interpersonal skills.
- Fluent in verbal and written French and English
- Excellent oral and written communication skills are very important.
- The position involves communication with staff at all levels throughout the Company and external contacts.
- The incumbent will be required to build and develop knowledge of key individuals and respond appropriately to queries and requests
- Secretarial background supporting a fairly large team at Board or Executive Level can be a plus.
- Advanced in MS Office Suite
- Expert with Tele-conferencing and Video-conferencing support
- Proven ability to organize seminars/workshops with attendees from across the region; and to provide support to Managers who are traveling, remotely.
- Essential personality traits include: extroverted, expressive, energetic, interactive, self motivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, professional.
- Minute taking and correspondence of relevant meetings
- Purpose & Service
- Personal Mastery
- Agility
- Business Acumen
- Talent Catalyst
- Consumer Love
- Passion for High Performance
geo
in Morocco , Casablanca city
number of positions
1 Jobs available, apply now
job type
FULL TIME
experience years
Entry level
Jobs in MoroccoThis job is closed
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1 year ago
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