Executive Administrative Assistant at IBM

662442BR

Introduction

At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.

Your Role and Responsibilities

Supporting Several IBM Executives With Following Tasks

• Taking care of Executive’s agenda, emails, calendar.
• Set up meetings across multiple country- and time zones.
• Reservation of meeting rooms, technical equipment.
• Arrangement of national and international conference calls.
• Detailed travel arrangement and organization.
• Arrangement of visa letter for countries where necessary.
• Preparation and creation of meeting, event, workshop agendas.
• Travel expense reports.
• Collect input and summaries from team members.
• Stand in for colleagues in case of vacation and sickness.
  
  
  

Required Technical and Professional Expertise

Skills And Experiences Requirements

• Complete Secondary/High school education, University is not a condition.
• Priority is put on experience: at least 3 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skills
• Fluent Arabic and English (spoken and written) - communication on daily bases.
• Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Outlook preferred), experience as an Internet user
  
  
  

Personal Requirements

• Flexibility in an environment of often-changing situations
• Strong team orientation – in most cases, you have to work with other assistant within IBM, handle stand in situations
• Efficient communication
• Passion for the business and dynamic attitude
• Proactive work habits - to be able to handle many items in the run-up
• Acceptance of working within defined processes
• Self dependency – to handle stand in situations and provide smooth support
• Stress resistant
• Organizational talent and talent for clear prioritization
• Interest to work in an innovative and permanently changing environment
• Timeliness and punctuality
  
  
  

Preferred Technical And Professional Expertise

Please refer to JD

About Business Unit

IBM Corporate Headquarters (CHQ) team represents a variety of functions such as marketing, finance, legal, operations, HR, and more, all working together to solve some of the world's most complex problems, help our clients achieve success and build collaborative work environments for IBMers.

Your Life @ IBM

In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.

Being an IBMer means you’ll be able to learn and develop yourself and your career, you’ll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

Are you ready to be an IBMer?

About IBM

IBM’s greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we’re also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business. At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it’s time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.

Location Statement

For additional information about location requirements, please discuss with the recruiter following submission of your application.

Being You @ IBM

IBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.