Administrative Assistant

About Altivate:

Altivate is a digital transformation enabler on a mission to help businesses find smarter and more innovative ways of doing business. With headquarters located in Saudi Arabia along with 3 regional offices in Egypt, India and Jordan, we combine different knowledge and technologies to offer our clients tailored solutions and services to address their unique needs.

Altivate provides end-to-end services and solutions based on industry best practices. Our technology competencies are vast and unique; they include SAP, AWS, Microsoft Azure, Microsoft PowerBI, Google Cloud Platform, Teradata, Tableau, MicroStrategy, etc.

We work with our clients on unravelling new business opportunities presented by new technologies. We help our clients become more resilient, sustainable, and profitable, efficiently improving their performance and bottom line.

Altivate is proud: SAP Gold Partner, SAP Certified Partner Center of Expertise, AWS Select Partner, Azure Partner and GCP Partner.

We're also a proud recent holder of SAP MEA North's Delivery Excellence award for 2022.

About the role:

Job Responsibilities:

1- Travel Coordination:

Manage and coordinate travel arrangements for employees, including hotel reservations, ticketing, and itineraries.

Ensure timely and cost-effective travel solutions while adhering to company travel policies.

Arrange travel logistics for the CEO, including accommodation, transportation, and scheduling.

2- Personal Assistant to the CEO:

Provide administrative support to the CEO, including managing schedules, appointments, and correspondence.

Act as a point of contact between the CEO and other team members.

Handle confidential and sensitive information with discretion.

3- Operational Support:

Assist operation managers in their day-to-day activities, including document preparation, data entry, and report generation.

Collaborate with various departments to ensure seamless communication and workflow.

Support in organizing and coordinating meetings, conferences, and events.

Contribute to tasks as directed by the management team.

Perform additional duties as required to support the efficient operation of the office.

4- Office Management:

Maintain and organize office files, documents, and records.

Job Requirements:

• Must be Jordanian.
• English fluency is a must.
• Experience in Visa and travel arrangements, ticketing, hotel booking is a must.
• 3-5 years’ experience in relevant field such as: office manager, admin assistant, personal assistant, secretary.
• Computer and technical skills including Microsoft Office proficiency.
• Bachelor’s in business administration or relevant higher diploma.
• Completed an administrative or secretarial courses is preferred.
• Time Management skills
• Interpersonal skills
• Organizational skills
• Verbal and written communication