Administrative Assistant

Employee Group

Support Staff (BC General Employees Union)

Hours Of Work (BCGEU)

08:30am to 4:30

# of openings:

1

Hours Per Week (BCGEU)

35

Pay Level

12 - BCGEU Pay Grid

Days Of Work (BCGEU)

Monday, Tuesday, Wednesday, Thursday, Friday

Employment Type

Permanent Full Time

Internal Closing Date

Open Until Filled

Travel Frequency

Occasional travel between campuses is required.

External Closing Date

Open Until Filled

Competition ID

2702

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW: ADMINISTRATIVE ASSISTANT

The Administrative Assistant is responsible for providing exemplary administrative support within the Office of the Provost while maintaining confidentiality and discretion. This position ensures consistent office operations by working closely with the Executive Assistant and Confidential Assistant and provides backfill support for these positions as appropriate, when required. The incumbent is expected to exercise a high degree of diplomacy, tact, and good judgment, and to possess exceptional customer service and communication skills.

The Office of the Provost currently has a hybrid work arrangement. This position will also be eligible.

Education And Experience

• A bachelor's degree
• Minimum 2 years administrative experience in a post-secondary or Executive-level environment
• Or an equivalent combination of education and experience

Qualifications

• Proven ability to handle confidential matters and materials with tact and discretion.
• Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
• Superior communication skills, including excellent oral and written skills.
• Proven ability to effectively manage and prioritize time in order to complete tasks, meet changing priorities, work to deadlines, and make responsible decisions while maintaining high levels of customer service in an administrative environment with multiple demands and frequent interruptions.
• Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
• Demonstrated initiative, organizational, and decision-making skills.
• Demonstrated experience with administrative support in a post-secondary or Executive-level environment.
• Experience with financial budgets, reports, etc. is an asset.
• Demonstrated ability to work independently and as a team member.
• Demonstrated ability to perform advanced Microsoft Office and Internet applications.
• Ability to key 50 wpm with a high degree of accuracy.
• Knowledge of post-secondary governance systems is an asset.
• Ability to travel between campuses may be required.
• Flexible in scheduling as occasionally hours outside of regular work hours may be required.

Click Here For a More Detailed Job Description.

Does this role sound like it was made for you, yet you don’t check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note To Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at humanresources@kpu.ca .

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.