Property Management Administrator
Join over 1k people and receive free job offers in your inbox
Contract type
- Manage and direct administrative support services for the efficient and effective operation of the Property Management department
- Liaison with Abu Dhabi Municipality to register all the tenancy contracts with the Tawtheeq system
- Assist the tenants in registering their utilities (water and electricity) with ADDC (Abu Dhabi Distribution Company)
- Coordinate with the local authorities for anything related to the buildings that we manage
- Ensure that a high level of professional relationship is maintained at all times in any communication with the clients on matters relating to their respective properties
- Maintaining an accurate filing system so as to incorporate tenant information, building/equipment maintenance, occupancy data and accounting records
- Preparation of Tenancy agreements for new leases and renewal of expired leases
- Following up on lease renewals, return cheques
- Ensuring, as far as possible, that tenants’ complaints and concerns are attended with speedily and satisfactorily
- Prepare monthly management reports for the designated properties
- Drafting tenancy contracts, send monthly renewal letters, collection of rental cheques, etc.
- Obtaining quotes from maintenance contractors as well as liaising daily with maintenance companies, suppliers, etc. Issuing instructions of works to be carried out to maintenance contractors and ensuring the same is carried out within the specified timeframe and budget, after obtaining approvals wherever applicable
- Issuing monthly invoices to owners for management fee claims
- Prepare handover/takeover documentation for new tenants/vacating tenants, including site inspection, inventory, condition of the property
- Inputting data on the TRAMPS system
- Work as a team member, sharing knowledge and experience in order to enhance efficiencies
- Work closely with team members in order to deliver team goals and objectives
- Build good client rapport through day to day liaison, aligned to the Cluttons brand
- Ensure existing clients are completely satisfied with our services, and improve the same
- Have a full awareness of the Cluttons business in order to pass cross selling opportunities to management
- To identify various business development opportunities in Property management and make referrals accordingly
- To ensure department targets are met on monthly basis
- To ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time
- Microsoft Office suite knowledge and skills
- Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others
- Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable
- Based in Abu Dhabi or willing to relocate
- Highly organised and methodical
- Excellent at multi-tasking
- Keen eye for detail
- Confident, outgoing with excellent communication skills
- Educated to degree level or equivalent.
- Bilingual preferred
- Substantial evidence of database input / management
- Experience in working with a client and customer facing role
- Professional office experience, preferably in the a Property Management department
- Good interpersonal skills – team approach
- Proactive and Creative
- An understanding of budgeting, planning, advertising, promotion, community relations, public relations and sponsorship would be advantageous.
- Other requirements include Microsoft Office skills (namely in MS Excel & MS PowerPoint) for document production.
- Work as a team member, sharing knowledge and experience in order to enhance efficiencies
- Work closely with team members in order to deliver team goals and objectives
- Build good client rapport through day to day liaison, aligned to the Cluttons brand
- Ensure existing clients are completely satisfied with our services, and improve the same
- Have a full awareness of the Cluttons business in order to pass cross selling opportunities to management
- To identify various business development opportunities in Property management and make referrals accordingly
- To ensure department targets are met on monthly basis
- To ensure renewals are done on time and make sure that the rental cheques are received and sent to the Landlords office on time
- Microsoft Office suite knowledge and skills
- Ability to follow end to end process, identifying and recommending process change to maximise efficiencies and encourage this in others
- Ensure accurate and timely input of data in to the Excel sheets / softwares wherever applicable
- Based in Abu Dhabi or willing to relocate
- Highly organised and methodical
- Excellent at multi-tasking
- Keen eye for detail
- Confident, outgoing with excellent communication skills
- Educated to degree level or equivalent.
- Bilingual preferred
- Substantial evidence of database input / management
- Experience in working with a client and customer facing role
- Professional office experience, preferably in the a Property Management department
- Good interpersonal skills – team approach
- Proactive and Creative
- An understanding of budgeting, planning, advertising, promotion, community relations, public relations and sponsorship would be advantageous.
- Other requirements include Microsoft Office skills (namely in MS Excel & MS PowerPoint) for document production.
geo
in United Arab Emirates , Abu Dhabi city
number of positions
1 Jobs available, apply now
job type
FULL TIME
experience years
Entry level
Jobs in United Arab EmiratesThis job is closed
register to get alert of new jobs
1 year ago
×
×
