Assistant Commercial Property Manager

Contract type

Permanent

Full time / part time

Full time

Department

Property Management

Location

Abu Dhabi, UAE

Role / Team Overview

The Role

The Assistant Property Manager is responsible for effectively computing, classifying and recording numerical data to keep financial records complete while assisting with the leasing (both commercial and residential) and resident relations for a mixed use portfolio. The entrant will perform any combination of routine calculating, posting and verifying duties to make payments to vendors, process rental payments for tenants and obtain primary financial data for use in maintaining property accounting records.

Key Responsibilities

• Responsible for the day-to-day operations of various properties both commercial and residential.
• Manage tenant communication and tenant services on a daily basis.
• Ensure that the property is safe and properly maintained; routinely inspect the properties to determine whether repairs or maintenance is needed. This includes inspection of vacant units on a regular basis.
• Plan, schedule, and coordinate general maintenance, major repairs, and obtain approvals for office renovations.
• Monitor the performance of contractors and investigate and resolve complaints from tenants when services are not properly provided. In handling requests for repairs- trying to resolve complaints, meet with tenants & contractors on site.
• Co - ordinate with Property Manager on all issues including reporting of site issues and site performance of service providers.
• Compiling data and producing client reporting.
• Prepare commercial management reports on a quarterly and monthly basis including collating key data such as critical lease events and obtaining inputs from 3rd
• Circulate management reports and dealing with any necessary amendments and preparation ready for printing and binding or email distribution.
• Prepare other team reports as and when needed. These might include one off projects or reports requested by clients.
• Provide assistance to team members.
• Develop and maintain active communication both within your team and other teams

Skills, Knowledge And Experience

• Previous property experience in an administrative or accounts capacity
• Good organisational and co-ordination skills
• Good verbal and written communication skills
• Excellent time management
• Ability to multitask and to work accurately and effectively under pressure
• Good general administrative skills - essential
• Sound knowledge of MRI Accounting & Property Database or similar – advantageous
• Must be computer literate in Microsoft Excel, Word & Outlook
• Continuous improvement: delivers efficiency in addition to effectiveness
• Self-starter, who relishes challenges and strives for the best
• Strong team player: builds relationships and consults with others
• Confident with a positive outlook
• Ethical with strong integrity

Skills, Knowledge And Experience

• Previous property experience in an administrative or accounts capacity
• Good organisational and co-ordination skills
• Good verbal and written communication skills
• Excellent time management
• Ability to multitask and to work accurately and effectively under pressure
• Good general administrative skills - essential
• Sound knowledge of MRI Accounting & Property Database or similar – advantageous
• Must be computer literate in Microsoft Excel, Word & Outlook
• Continuous improvement: delivers efficiency in addition to effectiveness
• Self-starter, who relishes challenges and strives for the best
• Strong team player: builds relationships and consults with others
• Confident with a positive outlook
• Ethical with strong integrity