HR Assistant

Description

ISP HR Assistant Role Profile

Purpose of Role

The role of the Human Resources Assistant covers the various activities of Human Resources in the school. They are the first point of contact for staff during daily school operations to provide a professional organised HR service to all members of staff ensuring their needs are met alongside those of the relevant regulatory bodies. The post holder supports the HR Manager in the wellbeing of all staff in the school.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP HR Assistant Key Responsibilities

Talent acquisition and on boarding

• Assist with the recruitment process by placing job ads, ensuring budgets are available, creating job descriptions, scheduling interviews, screening candidates, creating job offers and contracts
• Assist with the on boarding including uploading documents to the HR/ISP & MOEHE systems
• Ensures all new joiners have their Reference checks and Police Clearance / Criminal Background Checks
• To liaise with new joining staff and ensure that their documentation is completed prior to joining, MOEHE approvals and visas/work permits are in place prior to joining
• To liaise with various teams to ensure that new joiner items are ready and in place before they join
  
  

HR Operations

• To support the HR Manager in all HR operational processes
• To ensure all relevant staff have appropriate Health insurance and receive their annual / bi-annual benefits as per their contracts receive their annual / bi-annual benefits as per their contracts
• To ensure all staff have the relevant documentation and approvals and to ensure that no staff or contractors working alongside children are allowed in school until they have three good references, safeguarding training, ten-year police checks and confirmation of qualifications and identity
• To ensure a smooth exit is achieved by those leaving by following the exit formalities and following up on payment of their end of service dues. Issuing them with an experience letter
• To maintain historical human resource records by designing a filing and retrieval system, keeping past and current records
• To keep up to date with best practice and legislation
• To liaise with the PRO to ensure documentation required for governance is in order
• To assist with organizing in house or off-site activities for all staff
• To maintain a visible, professional and high profile within the school
• Manage systems for staff attendance recording and ensure the absences are recorded on the HR system
• To maintain staff records on the Cezanne database and ensure staff are trained on how to use it
• To submit for approval, the monthly attendance report for payroll purposes
• To log staff attendance and inform the HR Manager of patterns of staff attendance
• Monitoring, and reviewing staff performance
• Provide information and reports on data such as staff turnover, references, cost per hire, training hours per person, etc.
• Ensure compliance with regional and local legal requirements by enforcing adherence to requirements
• Ensure compliance is met on the CBC and safeguarding as required by ISP & the School
  
  

Compensation & Benefits

• Prepares contracts, contract addendums, offers, agreements for any compensation and benefit awarded to employees
  
  

Talent development/education

• Support HR Manager to ensure performance management opportunities are in place for all staff to enhance their ability to achieve goals and capability to assume increased levels of responsibility
• To co-ordinate booking of Professional Development for staff in line with school priorities and compliance documentation
  
  

Government Relations

• Ensures all employees have their work permit and Visa approvals
• Ensures all licenses are up to date and follow up with the PRO before expiry
• To ensure legal compliance by monitoring and implementing applicable human resource requirements; MOEHE guidelines, and approvals for bus drivers and monitors
  
  

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
• Perform playground duties on time and with due diligence to safeguard Hamilton students
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that, all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school
  
  

Qualifications And Experience

• Bachelor’s Degree from a relevant field
• At least 2 years of working experience
• HR Certifications like CIPD or SHRM
• Knowledge of Qatar Labour Law
• Experience of working in HR in a school
• Excellent communication and people skills at all levels
• Ability to coordinate and collate data
• Health and Safety Awareness
• Energetic and enthusiastic
• A dynamic, positive approach to deliver the school’s vision
• Self-motivation and ability to take initiatives
• Demonstrate an understanding of & commitment to our best practice model
• Good knowledge and information of school operations
• Ability to establish and maintain effective working relationships with staff
• Presentation skills with the ability to present information in a concise and professional manner
• Organization skills: well organized and able to prioritize tasks and workload
• Customer service
• Critical thinking
• Ability to negotiate, persuade and motivate others
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team-player with excellent interpersonal skills
• Behaviour management
• Demonstrated competency to use computer applications related to the role, including word processing, power point and spreadsheet applications
• Record keeping and report preparation
• Interpersonal skills including tact, courtesy and patience
• Customer focused
• Willingness to undertake appropriate Professional Development
  
  

Attributes

• Empathetic listener
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can-do attitude
  
  

Language

• English is mandatory
• Arabic is an advantage
  
  

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description. Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

The school will endeavor to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

As a member of the staff of THIS you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationship with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The hours of work as arranged with the principal are strictly followed.
• This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.
  
  

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.