Administrative Assistant, Production Management - (UK)

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The Role

We are seeking an Administrative Assistant to support the Series Production Management team based out of London. This position will assist in the management of a very busy department, supporting the 3 Directors of Production by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate production slates and providing overall support.

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced across the UK Scripted Series slate covering inhouse and indie produced shows which will involve a high level of liaison with external teams and third party producers.


Specific Responsibilities Include, But Are Not Limited To

• Manage the scheduling of complex calendars
• Coordinate domestic and international travel
• Take and circulate notes from meetings
• Foster clear and concise communication among all necessary parties
• Gather, track and enter production related data among multiple internal platforms
• Work collaboratively with admins within the wider Production Org, content teams and other functions
• Maintain, update, champion the use of internal systems to track and manage show information within Netflix
• Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflows
• Serve as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner
• Process expense reports in a timely manner
• Any other duties as necessary to support the productions and the department.
  
  
  
  

Qualifications

• Ideally, 2-3 years as a production secretary/ coordinator or an assistant supporting a Head of Department
• Strong understanding of production workflows and experience working on productions on set or in a production office
• Ability to handle a very active desk supporting numerous simultaneous productions
• Ability to respond after hours for important, timely or urgent matters
• Team player who operates in a fast paced team-oriented setting
• Strong written and verbal communication skills and the ability to multitask in a matrix environment
• Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, GMail, Forms and Calendar), as well as being overall tech savvy
• Ability to be discreet and handle confidential information
• Understanding of how to prioritize and respond accordingly
• Willingness to continue learning to ensure thorough understanding of current production process and equipment
• Willingness to take educated risks and think out of the box