Executive Assistant

About Shift Ev

Shift EV is a fast-growing electric vehicle technology company based in Cairo, Egypt. Our vision is to accelerate the adoption of electric vehicles in Egypt and the region by developing state-of-the-art electric drivetrain solutions. Today, we are the leading fleet electrification platform in Egypt and emerging markets. Our electro-fitting technology allows delivery vehicles to become electric in a few hours for a fraction of the cost of a new EV. Shift EV is led by a world-class team of technology veterans from MIT, Intel, and GM and financed by category leading investors.

YOU’LL WORK ON:

You will play a valuable role in performing a variety of administrative tasks and supporting the company’s executives. You will be responsible for managing calendars, making travel arrangements, and preparing reports. You should be well-organized, have great time management skills, and be capable of acting independently without guidance. You will report directly to the Head of People.

YOU'LL HAVE OWNERSHIP OVER:

• Maintaining procedures and office administrative systems.
• Maintain the office's condition and arrange necessary repairs.
• Ordering stationery and office supplies.
• Processing invoices and managing office budgets.
• Managing contracts and price negotiations with office vendors, service providers, ensuring that all items are invoiced and paid on time.
• Addressing employees' queries regarding office management issues.
• Communicating with facility management vendors, including cleaning, transportation, and internet services.
• Organising company events and meetings.
• Providing general support to visitors.
• Acting as the point of contact among executives, employees, and other external partners.
• Managing executives’ calendars and setting up meetings.
• Making travel and accommodation arrangements.
• Organising and maintaining the office filing system.
  
  

YOU ARE:

• 4+ years of proven experience as an Office manager, Front office, or Executive assistant.
• Knowledge of Office Administrator responsibilities and procedures.
• Proficiency in MS Office and Google.
• Excellent time management skills and the ability to multi-task and prioritize work.
• Attention to details and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• A creative mind with the ability to suggest improvements.
• Flexible team player, willing to adapt to changes.
• Ability to maintain confidentiality of information related to the company and its employees.
  
  

WHAT TO EXPECT FROM US:

• An impact-driven mission and a world-class team.
• A startup where your contributions really count and an abundance of growth opportunities exist.
• Competitive compensation, including stock options; we want you to be invested.
• A meritocratic, respectful environment that promotes diversity and offers equal opportunity.